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What is a time-off request form?
A time-off request form, or PTO request form, lets employees formally request vacation, sick leave, or personal days, giving managers a clear record to review and approve. So, instead of tracking leave requests through scattered emails or verbal check-ins, HR gets every request organized and ready to process.
Edit this template to match your company's leave policy. Once it's ready, share it as a QR code on break room boards or in your employee handbook.
Every response will go straight to your TIGER FORM account, so managers and HR can review requests without digging through inboxes.
Get started with the time-off request template, or build your own HR form from scratch with TIGER FORM's AI form builder. For extended leave (medical, FMLA), use our leave of absence request form.
Benefits of this template
a clear approval flow between employee and manager means requests don't stall in inboxes.
every employee submits the same details, so nothing important gets left out.
advance notice of requested dates helps managers plan coverage.
every request is stored digitally and searchable, ready for HR audits or reference.
a centralized view of pending and approved requests helps avoid overlapping time off.
Fields
This time-off request template is a standard PTO request form with fields such as:
Start customizing this Time Off Request Form Template in TIGER FORM
Best for
This template works for any company that needs a clear, documented process for employee time off.
Industries Use Case
Time-off requests vary by company’s policy, but every business benefits from a documented, consistent process.
HR teams use structured requests and approval steps to manage time off across departments.
Shift-based schedules need quick approvals to avoid last-minute staffing gaps.
A simple digital form keeps time off tracking consistent, even without a dedicated HR system.
Others
How to create a time-off or PTO request form with TIGER FORM?
Go to TIGER FORM's online form builder and select the time-off request template, or start from scratch.
Add or edit fields such as leave type, dates, and notes using the drag-and-drop builder.
Customize the form's design to match your company branding.
Set up an approval flow between the employee and manager.
Generate a QR code linked to your form and customize its design if needed.
Share the QR code on your HR portal, employee handbook, or break room boards.
Tips on creating a time-off request form
- Require leave type and requested dates upfront so managers can review and approve quickly.
- Set up a manager approval step so requests move through your workflow without manual follow-ups.
- Mark required fields clearly so employees don't submit incomplete requests.
- Keep a centralized view of pending and approved requests to avoid scheduling conflicts.
- Send automatic notifications to managers so new requests get reviewed right away.
FAQs
A time-off request form is used by employees to formally request vacation, sick leave, or personal days, providing managers with a clear, documented record for review and approval.
