Traditional event evaluation forms, whether through cumbersome papers or online surveys, can make it difficult for event planners to gather post-event reviews. This not only frustrates attendees but also leaves organizers struggling to make informed decisions for future events.
The tedious nature of these methods often results in low response rates and incomplete data, leaving planners without the feedback they need to improve. It’s a problem that can seriously impact the success of your future events.
But there’s this solution: QR forms for event evaluation. These simple, user-friendly forms eliminate the hassle and improve response rates.
Have a deeper look at how QR forms simplify post-event evaluations below. We’ll explore their benefits, real-world use cases, and successful applications. Plus, we’ll show you how to easily create QR-linked evaluation forms.
How important are event evaluation forms?
Planning an event is no joke. It requires a lot of planning and consideration to ensure every aspect of the event is perfectly organized. Amidst the chaos of event organization, evaluation forms for events become a significant two-way communication link between attendees and organizers.
Evaluation forms for an event allow attendees to express their opinions on different aspects of the event. The best part is that these evaluation forms can be made easily with efficient form creators for event feedback.
Using a QR-powered post event survey form, participants can easily air their thoughts on the following:
- Session content and delivery: Was the information impressive? Did the presenter make it interactive and interesting?
- Logistics and venue: Are there comfortable seats and refreshments available upon arrival?
- Overall experience: Will the attendees recommend others attend this event? Did the event meet their expectations?
Through analyzing this feedback, event organizers can learn important things such as:
- Identifying strengths and weaknesses: What did attendees like best? What areas need fixing?
- Tailoring future events: Use attendee feedback to plan the upcoming sessions, topics, and speakers or choose venues that would appeal more to your target market.
- Measuring ROI: Evaluate how effective your event was in attaining its objectives according to what attendees have said.
How to create a QR-powered evaluation form
With our comprehensive form maker, you can easily streamline your event feedback process. Event planners can design event feedback forms with our user-friendly platform, suited for obtaining event feedback or overall event views. Here’s how you can create a QR code:
Step 1: Choose a QR code generator
Before anything, you will need to choose a form QR code generator that will also enable you to design a form. In that case, there is no option better than TIGER FORM.
Step 2: Create an event feedback form
Once you’ve selected a generator, you’ll need to create the content for your event form. Make sure the form is concise yet engaging to hook the attendees.
Step 3: Customize the QR code
Customize the color, shape, and size of the code according to your brand. You can also add the logo and QR code to the form header.
Step 4: Preview and test the code
Once everything is ready, preview the QR code and test it to ensure it works properly and that it takes you to the right link.
Step 5: Download and print
Click on “Generate QR Code,” download it, and print the QR codes.
How QR forms works for post-event surveys
Attendees can use their smartphones to scan the QR code and access the event session evaluation form. There’s no need to worry about paper forms or remembering complex URLs. QR forms successfully eliminate these barriers and boost attendee participation. This data collection method allows organizers to gather informative data with ease.
Our form creator is optimized for mobile devices to provide a smooth user experience. It’s easy for participants to fill out surveys anytime and anywhere they choose, even post-event. There’s no more hassle of manual data entry and concern over errors because all answers are recorded right when given.
With QR code-powered forms, you can easily ensure event feedback collection that gives you actionable insights. You may make informed choices based on real-time data to enhance future events, identify patterns quickly, and understand participant opinions.
Using QR codes to create attractive visual hints
Get creative with QR codes to boost participation in your post-event forms and make them more visually appealing. Here are some expert tips:
Themed QR codes
Design QR codes that match the theme of your sessions. This adds a touch of creativity and makes them visually appealing.
Strategic placement
Place QR codes in prominent spots throughout the event venue. Think session slides, handouts, lanyards, or posters strategically positioned in high-traffic areas.
Call to action
Alongside the QR codes, include clear calls to action encouraging attendees to “Scan & Share Your Feedback” immediately. This simplifies the feedback process and actively engages participants, giving them a chance to provide valuable insights for future event improvements.
By using a combination of creative design and strategic placement, you can optimize the use of QR codes and make the event evaluation process more engaging and effective. So go ahead and make those QR codes shine!
Why use QR codes for pre and post-event forms?
QR codes (Quick Response codes) have exploded in popularity, becoming an everyday thing in this era. For example, to access a restaurant’s menu or open up a wealth of product information, these black-and-white patterns provide us with ways that we can interactively merge the physical and virtual worlds. Isn’t it great?
The use of QR codes can be accredited to audience feedback forms, and it has been possible because of these QR benefits:
- Universal Access: Anyone who owns a smartphone can access QR codes at any time. They are totally user-friendly, as there’s no need for extra application downloads.
- Quickness and Ease: QR codes are incredibly convenient to scan a quick response code. Just point your mobile device’s camera at the code, and you’ll be directed to another page displaying more information on your screen.
- No Wi-Fi? No Problem: These designs work even without an internet connection, so they suit situations when Wi-Fi is limited.
- Qualitative Diversity: QR codes can encode various information, such as web links, text messages, contact addresses on vCards, and location data.
Use cases for event QR codes
In addition to evaluation forms, QR codes have many applications within the events industry. Here are some more examples:
Product exhibitions
Place QR codes that contain information about products in displays or booths. Attendees can scan the code for detailed specifications and product brochures on mobile devices. This helps participants explore products at their own pace without needing direct assistance from staff.
Its major benefit is that it reduces the need for printed materials and makes the exhibition more eco-friendly. The attendees also get more in-depth product details, which allows them to make informed purchasing decisions.
Networking opportunities
You can easily develop digital business cards activated by QR codes that enable attendees to scan and share contact information effortlessly. This completely eliminates the need for paper business cards. The best part is that event QR codes encourage a networking experience so well that they encourage participant interaction.
Ticket verification
One remarkable benefit of QR codes is their ability to streamline both ticketing verification and feedback collection. Attendees can receive their tickets digitally and present them on their smartphones.
Event staff can scan these QR codes to quickly validate tickets, reducing the risk of counterfeit entries. This process speeds up entry, lowers printing costs, and also offers a seamless transition to gathering feedback.
After ticket verification, the same QR code can direct attendees to an event attendee feedback form for collecting valuable insights right after they enter the event.
Social media engagement
It’s also possible to link QR codes directly to your event’s social media pages. This way, you can ask attendees to share their experiences on social media during your event. This way, you can ask attendees to share their experiences on social media during your event. Participants just need to scan the code to access and follow your event’s social media profiles. This can bring better engagement as they can share their experiences, post photos, and use
Surveys and feedbacks
Collecting feedback from the participants and implementing reasonable suggestions is essential to bring improvement to any event. This can positively impact upcoming events and thus attract a larger audience. This input helps organizers understand what worked well and what needs improvement.
Successful usage of QR-based event feedback collection
Mobile-friendly solutions, like QR-powered forms, have proven to simplify event planning and improve efficiency. A great example comes from a case study by MarketingSherpa, showcasing Juniper Networks’ successful use of QR codes throughout their event—from participant registration to evaluation.
During the evaluation phase, Juniper offered a paperless, efficient way for attendees to provide feedback by QR code-linked evaluation form. Luanne Tierney, Vice President of Worldwide Partner Marketing at Juniper Networks, shared that their partners appreciated the efficient mobile experience, which boosted engagement and feedback collection.
In a similar vein, the effectiveness of QR code-powered evaluation forms was also demonstrated in a feasibility study published in Nurse Education Today (Volume 111). The study revealed that 416 out of 436 respondents found using QR codes for course registration and evaluations to be simple and efficient.
These examples emphasized how QR codes make feedback collection more convenient and accessible, resulting in higher participation and more actionable insights for future events.
Simplify event evaluation with QR feedback system
You can take full advantage of QR codes and can get an increase in response rate, which translates to better data collection and audience involvement. Using form event QR codes is a simple yet effective way of gathering feedback from the attendees and evaluating the success of an event.
Now that people have built-in QR code scanners in their phones, it’s easier than ever to evaluate sessions. Sign up now to create an event evaluation form for future data collection.
Watch how gathering information from your audience can bring a drastic change in how you conduct your events. Visit TIGER FORM to get ahead in your business today!
FAQs
How to evaluate event performance?
Event performance is evaluated by collecting attendee feedback, analyzing engagement metrics, assessing ROI (Return on Investment), and reviewing event goals. QR code-powered surveys help gather real-time feedback efficiently.
What are the three key phases in event evaluation?
- Pre-Event Evaluation – Setting objectives, identifying target audiences, and planning success metrics.
- During-Event Monitoring – Tracking attendance, engagement, and real-time feedback.
- Post-Event Analysis – Collecting survey responses, analyzing data, and making improvements for future events.
What are the four pillars of evaluation?
The four core aspects of evaluation are: (1) Relevance, (2) Effectiveness, (3) Efficiency, and (4) Impact. In event evaluations, these key assessment questions align with each core:
- Impact: What lasting outcomes did the event create?
- Relevance: Does the event align with the audience’s needs and objectives?
- Effectiveness: How well did the event meet its goals?
- Efficiency: Were resources used optimally to achieve success?
