15+ Order Form Template Examples You Should Consider

Order form templates fix a common yet often overlooked problem: inconsistent data. When every order looks different, it becomes harder and slower to process them. One customer might leave out their address, another spells their name five different ways. This slows down your operations and creates room for error.

That’s why using the right template matters. It helps you collect complete, usable information from the start, without the back-and-forth.

They also save your team from chasing missing details or correcting basic mistakes. Instead of spending time cleaning up messy submissions, you get precisely what you need, right from the first click.

A clean, clear order form makes your business look sharp. It tells people you’re organized, prepared, and ready to deliver. And a form template lets you skip the grunt work and launch with something that already works.

This post breaks down over 15 order form template examples worth using for different business types, why you should consider using one, and key tips to make your form effective.

What is an order form template?

An order form template is a pre-designed form in a form generator that helps to collect all the essential details needed to process an order. It typically includes fields like item name, quantity, customer information, payment method, delivery address, and special instructions.

The goal of using a template is simple: to standardize the ordering process. Instead of building a form from scratch every time or dealing with unstructured messages and emails, templates give you a reliable framework that ensures consistency, accuracy, and speed.

Order form templates are used across a wide range of industries:

• eCommerce businesses use them to capture product orders through their websites.
  
• Event organizers use them for ticket bookings or attendee registrations.
  
• Restaurants and food delivery services use them to take meal orders, pre-orders, or catering requests.
  
• Freelancers and creators use them for custom commissions, like art, writing, or photography.
  
• B2B companies to handle bulk or recurring product orders as part of their B2B marketing and sales workflows

Why use a template instead of starting from scratch?

1. Saves time on setup and revisions

Templates eliminate the need to build forms line by line. You don’t have to figure out which fields to include, how to arrange them, or whether the layout makes sense. I t’s already handled. Most templates can be customized in minutes, so you can launch quickly and make fast updates when needed.

2. Improves accuracy and reduces errors

One of the biggest issues with DIY forms is missed or unclear information. A solid form template includes all the essential fields, such as product name, quantity, delivery info, payment method, and special instructions, so customers submit complete and accurate orders. That means fewer mistakes and less clarification.

3. Creates a consistent experience for customers

Consistency builds trust. When every customer sees the same clean, intuitive layout, they know exactly what to expect and how to fill it out. That familiar structure reduces confusion and speeds up the ordering process, especially helpful for businesses handling recurring or high-volume orders.

4. Enables automation and system integration

Well-structured templates make automation easy. You can connect your form to:

• Spreadsheets (like Google Sheets) to instantly log orders
• Inventory or order management systems to track fulfillment
• Email or SMS tools to send auto-confirmations
• Payment gateways for fast, secure transactions

This turns your form into a smart, connected part of your backend, not just a place to collect data, but a trigger for your entire workflow.

5. Optimized for mobile, QR codes, and embeds

Most modern templates are mobile-responsive, so customers can place orders from any device without pinching or zooming. You can also:

• Generate a QR code to link directly to the form (great for flyers, packaging, or in-store signage)
• Embed the form directly into your website, landing page, or email
• Share it via social media, WhatsApp, or a direct link

This makes your form easily accessible, wherever your customers are.

6. Built-in design best practices

Templates are built with proven form design principles: clear labels, grouped fields, logical flow, and a balance between required and optional questions. That means fewer drop-offs, less confusion, and a much smoother experience from start to submit.

15+ order form template examples (with visuals + field list)

1. Product order form

This is your go-to form for selling tangible goods. It keeps the buying process simple while collecting just enough detail to fulfill the order without delays or errors. Add product images or dropdowns for variations to make it more interactive.

Perfect for: eCommerce sellers, direct-to-consumer (DTC) brands, small businesses, physical product sales

Key fields to  include:

• Customer name
• Email and phone number
• Product name or SKU
• Quantity
• Size/variant selection (optional)
• Delivery address
• Payment method
• Special instructions (optional)
  

2. Purchase order form

A purchase order form is essential for formalizing business transactions. It documents what’s being ordered, in what quantity, from whom, and under what terms. It’s a key part of any procurement workflow if you order office supplies, equipment, raw materials, or resale inventory. This form helps reduce miscommunication, keeps financial records clean, and speeds up internal approvals.

Perfect for: Retailers, wholesalers, procurement teams, internal company requests, B2B transactions

Key fields to include:

• Buyer’s name and company
• Vendor/supplier information
• Purchase order number
• Date of request
• List of items to be purchased
• Quantity per item
• Unit price and total amount
• Billing and shipping address
• Payment terms
• Approval signature (optional)

3. Restaurant order form

A restaurant order form makes it easy for guests to place orders directly from their phone, and no server or paper is needed. It reduces order errors, speeds up service, and cuts down on staffing costs. This form becomes a self-serve experience that improves efficiency and customer satisfaction when paired with a QR code. If you’re running a cafe, food truck, or bistro, an online ordering platform with a mobile-ready restaurant order form helps you take orders fast without errors or staffing overhead.

Perfect for: Restaurants, cafes, bistros, food trucks, quick-service kitchens

Key fields to include:

• Customer name
• Contact details
• Menu item selection
• Quantity per item
• Delivery or pickup option
• Table number (if dine-in)
• Payment method
• Special instructions (optional)
  

4. Wholesale form

This form is designed for businesses that handle large-volume or recurring product orders. It captures the structured data needed to process wholesale requests efficiently, without endless email threads or manual quoting. You can also set minimum quantity limits, integrate PO tracking, or link it to your inventory system.

Perfect for: B2B suppliers, manufacturers, distributors, bulk product sellers

Key fields to include:

• Business name and contact person
• Email and phone number
• Product selection (with bulk SKU options)
• Quantity per item
• Minimum order value (if applicable)
• Delivery or shipping details
• Payment method
• Purchase order number (optional)
• Special notes or tax info

5. Custom merchandise order form

Custom merchandise orders often involve a lot of backtracking: design specs, sizing, and personalization details. This form collects everything in one go: what the customer wants, how many, which sizes/colors, and where to ship. It makes the process faster and more accurate, especially for creators handling made-to-order items.

Perfect for: Print-on-demand businesses, creators selling custom T-shirts, mugs, hoodies, posters, or branded swag

Key fields to include:

• Customer name and contact info
• Product type (e.g., T-shirt, mug, hoodie)
• Design file upload
• Color and size selection
• Quantity
• Personalization notes (optional text or instructions)
• Delivery address
• Payment metho

6. Event tickets

When you’re selling tickets to an event, speed and clarity matter. This form helps you collect attendee info, ticket preferences, and payments all in one go, reducing the risk of double bookings or missed details. You can even link it to a QR code system or auto-generate e-tickets on submission.

Perfect for: Event organizers, concert promoters, workshop hosts, conferences, fundraisers

Key fields to include:

• Attendee name and contact info
• Event name (if multiple events)
• Ticket type or category
• Number of tickets
• Date and time (if multiple slots)
• Promo code (optional)
• Payment method
• Terms agreement
• Auto-email confirmation

7. Cake/bakery order form

Custom cake orders often involve many little details flavors, sizes, themes, and dietary restrictions. This form helps you collect everything upfront, clearly, and consistently. There will be no missed calls or miscommunications just a smooth, professional order process your customers will love (almost as much as the cake).

Perfect for: Home bakers, bakery shops, custom dessert businesses, cake artists

Key fields to include:

• Customer name and contact info
• Type of item (e.g., cake, cupcakes, pastries)
• Flavor and filling
• Size or weight
• Quantity
• Design/theme instructions
• Pickup/delivery date
• Address (if delivery)
• Payment method

8. Freelance services

Freelancers often manage client expectations, scope creep, and unclear briefs. This form helps streamline the process by gathering the key project info upfront. It’s a simple but powerful way to set expectations, filter serious inquiries, and keep everything documented from day one.

Perfect for: Writers, designers, developers, marketers, editors, consultants anyone offering custom freelance services

Key fields to include:

• Client name and contact details
• Type of service
• Project description
• Deadline or timeline
• Budget
• File upload (briefs, references)
• Payment method
• Terms and scope agreement

9. Subscription boxes

Subscription box businesses rely on accurate, repeatable info. This form captures not only the basics like address and payment, but also preferences that personalize the box. It’s designed to reduce churn, prevent missed deliveries, and create a smoother onboarding experience for recurring customers.

Perfect for: DTC brands, wellness boxes, food kits, book clubs, grooming boxes, pet care subscriptions

Key fields to include:

• Customer contact info
• Box type or category
• Delivery frequency
• Start date
• Subscription duration
• Preferences (flavor, size, interests)
• Shipping address
• Payment method
• Auto-renewal confirmation

10. Office supplies

Ordering office supplies sounds simple until things get missed, duplicated, or delayed. This form keeps requests clear and centralized, helps avoid miscommunication, and allows teams to track inventory or spending. It is great for recurring internal orders or central supply requests.

Perfect for: Admin teams, office managers, HR departments, schools, and teams ordering stationery or equipment in bulk

Key fields to include:

• Requester’s name and department
• Contact details
• List of supplies needed
• Quantity per item
• Urgency or priority
• Delivery location (desk, floor, branch)
• Approval checkbox or manager info
• Notes for special requests

11. Pre-order form 

Pre-orders help generate demand before a product goes live, but only if your process is clear. This form sets the right expectations by collecting all necessary information while confirming that customers understand the waiting period. It also helps you plan inventory, reduce overproduction, and avoid miscommunication.

Perfect for: Creators, brands, and businesses launching limited products, exclusive drops, or items not yet in stock

Key fields to include:

• Customer name and contact info
• Product name and variant
• Quantity
• Expected shipping date
• Agreement to wait
• Payment or deposit info
• Delivery details
• Optional notes or personalization

12. School uniform order form

Uniform orders are often chaotic, especially when you’re collecting sizes, variations, and contact info all at once. This form simplifies everything. Parents can submit one clear request, schools can track inventory in batches, and suppliers avoid mix-ups with sizes or house color variations.

Perfect for: Schools, uniform vendors, parent-teacher associations, and institutional suppliers taking student-specific orders

Key fields to include:

• Student name and grade
• Parent/guardian contact info
• Uniform item selection
• Size and quantity per item
• School or house colors
• Delivery or pickup preference
• Special instructions or notes
• Payment method

13. Art commissions

Commission requests can be vague or incomplete, leading to delays or misunderstandings. This form helps artists collect everything upfront, from style to deadline, so they can evaluate requests quickly, set fair expectations, and stay focused on the creative work.

Perfect for: Digital artists, illustrators, painters, designers, and creators offering custom artwork on request

Key fields to include:

• Client name and contact info
• Type of artwork
• Style or format preferences
• Description or concept
• File upload for references
• Size and resolution
• Usage intent (personal, commercial)
• Deadline
• Budget or pricing tier
• Payment method

14. Furniture/custom build

Custom furniture requests are highly specific. People want things built to fit their space, taste, and budget. This form makes capturing all the important details up front easy, reducing confusion, revisions, and emails. It’s also a great way to qualify serious inquiries before starting any design work.

Perfect for: Furniture makers, interior designers, custom carpentry services, and home decor brands offering bespoke builds

Key fields to include:

• Client name and contact info
• Type of furniture
• Dimensions and material preferences
• Style or finish
• Upload a reference image or sketch
• Budget range
• Delivery location
• Timeline or deadline
• Payment method

15. Book/eBook purchases

Whether you’re selling a paperback, a PDF guide, or a Kindle-compatible file, this form captures everything you need for a smooth purchase flow. It reduces confusion over format (print vs. digital), handles delivery automatically or manually, and keeps your records clean.

Perfect for: Authors, indie publishers, bookstores, educators, or content creators selling physical books, eBooks, or learning guides directly

Key fields to include:

• Customer contact info
• Book/eBook selection
• Format preference
• Quantity
• Delivery email or address
• Payment method
• Notes for gift messages or download issues

16. Gift card form

Gift cards are popular but easy to mess up without a structured form. This form collects exactly what’s needed to issue a digital or physical gift card: who it’s for, how much, and where to send it. Great for birthdays, holidays, or business gifting.

Perfect for: Retail brands, service providers, restaurants, salons, eCommerce stores, or creators selling digital/physical gift vouchers

Key fields to include:

• Buyer’s contact info
• Gift card amount
• Recipient name and email
• Delivery method (email or physical)
• Message or greeting
• Delivery date
• Payment method

16. Pharmacy/prescription order form

Prescription orders must be accurate and secure. This form helps patients submit medicine requests with all required details upfront, reducing wait time, errors, or unnecessary follow-ups. It’s ideal for both recurring prescriptions and one-time medication deliveries.

Perfect for: Pharmacies, clinics, telemedicine providers, or patients ordering prescribed medicines for home delivery or pickup

Key fields to include:

• Patient contact info
• Prescription upload
• Medicine name and dosage
• Quantity
• Doctor or clinic name
• Delivery method
• Payment option
• Special instructions or allergies

17. Rental equipment order form

Whether renting a speaker system for an event or a power tool for a construction job, rental businesses need clarity. This form collects everything up front from what’s being rented to when and where it’s needed. It helps prevent scheduling conflicts, ensures availability, and sets clear expectations around return timelines and fees.

Perfect for: Event planners, AV companies, hardware/tool rentals, camera gear providers, co-working spaces, and furniture rental businesses

Key fields to include:

• Renter contact info
• Equipment selection
• Rental duration
• Quantity
• Pickup or delivery option
• Security deposit details
• Payment method
• Terms acknowledgment

Best practices for effective order forms

A well-designed form makes life easier for both you and your customers. It helps people complete their order without confusion, frustration, or hesitation. Here’s how to make sure your form actually works:

1. Keep it simple

Don’t overcomplicate things. Stick to the essentials- name, contact info, product details, and payment. The fewer decisions someone has to make, the faster they’ll complete the form.

2. Avoid asking for too much at once

Every extra field is a potential drop-off point. If you don’t need someone’s company name or their exact address up front, leave it out or ask for it later. Only collect what’s necessary to process the order.

3. Use logic to improve the experience

Good form generators like TIGER FORM let you show or hide questions based on earlier answers. Use that to keep your form clean. For example, only show a “delivery address” field if someone selects “Home Delivery” instead of “Pickup.”

4. Always test it on mobile

Most customers will open your form on their phone. Check that it’s readable, that dropdowns and buttons are easy to tap, and that nothing cuts off or breaks on a small screen.

5. Add contact info and a clear confirmation

At the end of the form, let people know what happens next. Will they get an email? When should they expect delivery? Include a thank-you message and a way to reach you if something goes wrong that builds trust and reduces follow-up questions.

Build and launch your order form today

Order form templates are essential because people don’t always give you the necessary information unless you ask the right way. A good template guides the customer, captures every detail you need to fulfill the order, and leaves less room for errors. 

If you’re selling products, offering services, or managing registrations, a well-structured form makes the process smoother on both sides. You get organized, accurate submissions, and your customers get a clear, simple way to place their orders.

So don’t start from scratch. Select a versatile form creator, pick a template that fits your use case, customize it in minutes, and launch with confidence. Want to get started? Visit TIGER FORM’s website and create your free account now.

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